This Privacy Policy explains how the State Emergency Service Association of NSW Incorporated (“the Association” or “SESA”) collects, uses, stores, and discloses personal information of its members. The Association is committed to protecting member privacy while complying with the Associations Incorporation Act 2009 (NSW) and other relevant legislation.
As part of membership and participation in the Association, we may collect personal information including:
Full name
Date of birth
Gender
Residential and postal address
Email address and contact details
NSW State Emergency Service (NSW SES) identifiable data (e.g. membership number, unit affiliation and year you join the NSW SES)
Date of joining the Association
This information is collected to:
Maintain the official register of members as required by law
Verify eligibility for membership
Administer membership categories and rights
Provide services, communications, and support to members
Represent members in dealings with NSW SES and other stakeholders
All information is stored securely in electronic and/or physical records.
Access is limited to authorised committee members and membership administration staff.
Reasonable steps are taken to protect information from loss, misuse, unauthorised access, modification, or disclosure.
Personal information is used only:
For purposes directly related to membership services and administration
To comply with legal obligations of the Association
To provide members with information, resources, and representation
Where required by law or authorised by the Committee
We will not sell, trade, or share your information with third parties except as required to deliver Association services or comply with legal requirements.
Members may choose how their information is visible on the Association’s member portal:
Public / All Members (Association-wide): visible to all members of SESA
My Connections: visible only to members with whom you have made direct connections on the portal
Only me: visible only to you
Regardless of these settings, the Association’s Committee and Membership Team will always have access to member information for governance and administrative purposes.
The Association is required by law to maintain a register of members containing each member’s name, contact details, date joined, and NSW SES affiliation.
Members may request access to the register of members.
In accordance with the Constitution, only limited details will be disclosed to other members on request (such as name and date joined). Other personal information will be held securely on file but not disclosed.
Members may access or update their personal information by contacting the Association’s Secretary.
If you believe your information is inaccurate or out of date, you may request correction.
The Association will retain records in accordance with legal requirements, including the obligation to retain membership records for at least 7 years.
If you have any questions about this Privacy Policy or the handling of your information, please contact:
The Secretary
State Emergency Service Association of NSW Incorporated
secretary@ses.asn.au
